1. Application and Entry Requirements
- Exhibitors are required to attend at least 2 meetings per year.
- All individuals wishing to exhibit must complete both an Expression of Interest (EOI) form and an Art Submission Form and Exhibition Roster form within the specified timeframe.
- All forms are available online.
- Payment of the entry fee must be made prior to the closing date for submissions.
- An entry fee of $10 applies. A 15% commission will be deducted from the sale price of all works sold during the exhibition.
- Submissions may not be changed after the closing date.
- Labels will be created by the Society using the information from the artists’ online submissions.
- Submission of an application does not guarantee acceptance of all proposed works.
- The Art Society’s Code of Conduct forms part of these guidelines.
2. Artwork Submission Limits
- The number of hung artworks permitted for each exhibitor will vary depending on
the exhibition space. - After receiving completed EOI forms, the Exhibition Officer will determine the allocation of hanging artworks for each exhibitor, considering the total number of participants and the available space.
3. Emails
- 3 Important Emails will be sent prior to an exhibition.
- Expressions Of Interest (EOI) – 6 weeks before an Exhibition
- Art Submission Form and Exhibition Roster– 2 weeks before the exhibition.
- Delivery and Curation- Day before the exhibition
- Also, you will receive automatic email responses once you have completed each submission.
4. Artwork Presentation Standards
- All hanging artworks must use the D-hook hanging system to ensure consistency and safety.
- Frames and glass must be clean and free from damage prior to submission.
- Any work unsafe, incomplete or unsuitable presentation will be refused entry.
- Packaging, plastic wrapping, carry materials must be removed prior to delivery.
- No additional labels, notes, promotional material, price notices, biographies, statements or explanatory text may be displayed with an artwork. Any details of work can be attached to the back of the artwork for the buyer and/or included in a folder provided by the Art Society for visitors.
5. Card Display Guidelines
- Each artist may place up to 30 cards in the card stand, with cards and envelopes, no larger than A5.
- Each card must have a clear label on the back with the artist’s name and price.
- All cards from a single artist will be sold at one uniform price (e.g., $5 or $8) to assist with ease of transaction.
- Cards will be displayed in the Art Society’s dedicated card stand, supplied by the Society.
- Original hand-painted cards are exempt from the uniform pricing rule and will be treated as unique items.
- The rostered member will make every effort to monitor card sales; however, security of cards remains the responsibility of the artist due to ongoing supervision demands.
6. Print Display Guidelines
- Each artist may submit up to 10 prints.
- Digital Prints will be displayed in designated cradles (large or small).
- A Perspex divider will be used to separate artists’ work, with each divider clearly labelled with the artist’s name.
- Prints must be no larger than A2.
- At the curator’s discretion, some prints may be displayed separately.
- Prints produced by traditional fine art methods must be labelled Fine Arts Limited Edition, including:
- Edition number
- Title
- Artist’s signature
- Date of production
7. Small Artworks
- Each artist may submit up to 2 small artworks.
- Small artworks must be individually unique and inspired by the artist.
- Small artworks are independent from the main hanging submissions.
- Display on small easels or frame-stands, is dependent on available space.
- Small artworks must be framed and must not exceed A4 size once framed.
8. Original Mounted Works
- Original artwork created by the exhibitor.
- Each work must be individually mounted on backing board and sealed in a protective cellophane sleeve.
- Works must not exceed A3 size.
- The Art Society will provide a display container for exhibition purposes.
- A maximum of 10 original mounted works may be entered per exhibitor.
9. Sculpture and 3D works
- Sculpture is defined as three-dimensional unique artwork created from a variety of materials.
- 3D Works encompass original, artist-created three-dimensional artworks made from a combination of materials and methods not otherwise represented in the exhibition categories. The Exhibition Committee reserves the right to determine the appropriate category for all entries.
- Size limitations will be determined by the venue; therefore, it is essential for artists to communicate their display needs early to facilitate effective curation.
10. Delivery, Display Duration, Handling and Collection
- All works must be delivered and collected at the times set by the exhibition team. Late delivery may result in exclusion unless approved in advance by the curator.
- Unwrapped works must be delivered to the receiving table for condition checking, label confirmation and recording delivery before being passed to exhibition volunteers.
- Only curators, exhibition volunteers and others authorised by the exhibition team may be in the exhibition space during installation.
- Exhibitors must not install, move, remove or rehang any work unless directed or authorised by the curator or exhibition team.
- All accepted works must remain on display for the full exhibition period unless sold or removed at the curator’s direction.
- A sold work may be replaced only if the replacement was approved in advance and authorised by the curator.
- At the end of the exhibition, Exhibitors must arrive on time to collect their unsold work and assist with pack-up. A Task List will be available throughout the exhibition for you to identify how you can.
11. Exhibitor Attendance and Roster Requirements
- Participation in rostered exhibition duties is a condition of exhibiting.
- All exhibitors, including Workshop Coordinators and participating artists, must attend their assigned rostered sitting times.
- Rostered duties may include gallery sitting, assisting with hanging, curatorial tasks, and other exhibition-related responsibilities.
- Attendance times and duties will be outlined in the exhibition roster.
- If an exhibitor is unable to fulfil an allocated duty, they are responsible for arranging a swap with another artist to meet their roster requirements. The Exhibition Officer must be informed of any changes.
- Members who are unable to meet the participation requirements will need to withdraw from the exhibition. Withdrawals made within five days of payment will be eligible for a refund.
- Exhibitors must comply with Exhibition Participation Guidelines, Code of Conduct, and Roster requirements and directions issued for the smooth operation of the exhibition.
12. Curatorial Authority and Exhibition Modifications
- The curator’s decisions regarding the exhibition are final.
- Changes to the layout will only occur when a sold artwork is removed by its purchaser.
- For each artwork sold, the artist may submit one replacement artwork to fill the vacant hanging space.
- Following installation, exhibitors must not move, adjust, rehang, relabel, replace, remove, or introduce any artwork or display materials without prior approval from the curator.
- The exhibition team reserves the right to remove, reposition, or refuse any work or material that does not comply with exhibition requirements.
13. Copyright
- All submitted works must be the original creation of the artist.
- By submitting artwork, exhibitors confirm they have the right to display and sell the work and that it does not infringe any copyright, moral rights, or other intellectual property rights.
- Where reference materials, workshop instruction, source materials, or collaborations have contributed to the work, exhibitors are responsible for obtaining any necessary permissions and acknowledgements before exhibition.
- Failure to comply with copyright or intellectual property laws may result in disqualification from the exhibition.
- Exhibitors are solely responsible for any disputes relating to copyright, authorship, ownership, or intellectual property rights. The Society accepts no liability for such disputes.
Failure to comply with these guidelines may result in denial of exhibition privileges.